Changing Live Session Date and Time After Created with Facil Tool

Allison McComb Updated by Allison McComb

Changing Live Session Date and Time After Created with Facil Tool

***Please note the below guide is for the original section of the Facil tool; please follow the User Guide here for the Facil tool version launched in Summer/Fall 2025. Updated articles to come soon!

There may come a time where you need to need to reschedule a live session date or time after you have already set them up using the Facil tool (steps on how to use to Facil tool can be found here if you need a refresher). This article will walk you through how to update the Live Session event date and time if the Facil tool as already been run.

Once a course has started, live sessions should only be rescheduled if absolutely necessary. Please visit this article for more guidance on steps you should take if you need to reschedule a live session after your course begins.

While the Course is Open/Ongoing

The procedure for rescheduling live sessions after a course begins must be followed very methodically and carefully. The procedure can be summarized as these steps:

  1. If you have not already done so, please notify the students immediately as soon as it is clear that a rescheduling is inevitable. The newly selected date and time should not be less than 24 hours away from the present at the moment when students are notified of the need to reschedule. This allows them some time to adjust their plans to try to attend.
  2. From inside the course you'd like to edit, click the "Facil" menu from the upper right-hand corner of your course, and then click Live Sessions.
  1. Once the Live Sessions menu is open, edit the date of your Live Session, either under Tab 1 or Tab 2.
  2. After your new live session date is added, click the green "Publish Rescheduled Section" button:

This will make all the needed changes and then create a new announcement to the class about the change.

  1. NOTE: That announcement will be released in 15 minutes and will contain a generic explanation of the need for the change. You should immediately (before it releases in 15 minutes) update the announcement to better explain to the students the need for the change.

A video demonstrating the updated Facil tool can be found on the webpage.

Before the Course Begins

Before your course begins, but after you have published the live sessions, it is still possible to make changes. 

Up until the course starts, you can return to the Facil tool and make any changes to the dates, time, or agendas and click the “Republish Sessions” button. 

Republishing will first erase the changes made by the previous publishing action and then freshly publish live sessions with the updated dates, times, and agendas.

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