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Blocking Time Off in Work Schedule (Wrike)

Jason Carroll Updated by Jason Carroll

Overview

The Wrike "Work Schedule" feature enables you to adjust your availability to reflect a non-traditional work schedule (e.g., M-Th or 6-hour days) and to block times you will not be available for project work (e.g., vacation or time away to attend a conference or all-day meetings). Use work schedules to see when you’re scheduled to work, manage additional working days, and add your vacation and PTO.

You can log the following types of time off:

  • Personal time off (PTO)/Sick time
  • Vacation
  • Paid leave
  • Reduced hours/part-time arrangements
  • Days attending conferences, workshops, or other all-day events
Logging exceptions in the work schedule enables Wrike to automatically reschedule tasks to days when an employee is available.
DO NOT add company holidays; The standard eCornell holidays are added by the Wrike administer and are already blocked

How to block/remove periodic Wrike availability

  1. Click your profile picture or initials in the top right-hand corner of your Wrike workspace.
  1. Select Settings from the drop-down.
  2. Select Work Schedule in the left-hand panel.

  1. Select a range of dates or double-click a date to create a single-day exception.

  1. Select a calendar exception type: Overtime, Vacation/PTO, or Other non-working.
Neither you nor anyone else can schedule tasks assigned to you for these dates (unless you enable the option to Work on Weekends).
Wrike automatically reschedules tasks with schedules that overlap with non-working days in the assignee’s work schedule. Task duration remains intact but dates shift into the future on active tasks only. Wrike warns you about automatic rescheduling when you add an exception to your work schedule.

*Please note if you are attempting to schedule a task for someone and the dates seem to inexplicably bounce forward, consider whether that person has blocked those dates. You may need to follow up with them to confirm.

Delete a calendar exception

  1. Click the dates highlighted and select Delete exception.

Establishing a non-traditional work schedule

If you have a non-traditional work schedule (ex. a part-time schedule or non-traditional hours), you should make sure that this is reflected in your Wrike work schedule so that your tasks don't get scheduled on days that you aren't working. You can change your regular working schedule from the same "Work schedule" section of your personal settings that you navigated to in Step 3 above.

Wrike defaults to a 5-day, 8 hours per day work schedule.

How to adjust available work days and hours

Once you are on the work schedule page, do the following to adjust your regular working schedule.

  1. Click "Change work schedule"
  2. Look through the Work Schedule options available in the dropdown. If one of them describes your regular work schedule, select it and click "Change work schedule" to make that your regular working schedule in Wrike.
If your part-time working arrangement is not reflected in the list of options in the dropdown, email casey.shew@cornell.edu and ask for your schedule to be added to the system. Once added, you will be able to select it from this dropdown.

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