Table of Contents

2. Video (Multi-Feed) - Wrike Task Definitions

Jason Carroll Updated by Jason Carroll

This article contains definitions and essential info pertaining to all of the tasks in the "Video (Multi-Feed)" milestone/bucket in the Wrike course development blueprint. If you notice anything out of date or missing here, please use the "Send Feedback" button in the lower right of this page to report it.

1. Prepare Talking Points

Basic Task Description

Creating the slide deck template is an IDA task within the Course Setup task. This “Prepare Talking Points”  task is to track when the faculty is drafting their content in the slide deck.

Workflow Guidelines

  1. The ID manages this iterative task.
  2. The ID sends the slide deck template to the faculty.
  3. The ID reviews the faculty’s talking points to ensure the key points from the outline are addressed and that they seem to align with the <5 min guidelines
  4. The ID marks the task Done when talking points are clear and faculty approved.

Who to Tag if You Need More Info

  • IDD on approach with faculty
  • Video team on slide deck template
  • Video team for consultation on how multi-feed works, what options best for your particular design/needs

Who Defines Dates?

  • Initial date is set with a predecessor: when Non-Video Assets > Assets - Faculty Add Content is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID keeps dates and statuses updated

Common Mistakes/Confusion

Talking Points vs. Multi-feed Slides

  • Generally, talking points are the slides faculty will see in the teleprompter. They are used to guide the faculty’s presentation
  • Multi-feed slides are the slides that will be captured that the faculty wants to embed with the finished video
  • Not every multi-feed slide uses both, many do not. Consult with the IDD and video team about how to approach the

2a. Create Art Slides

Basic Task Description

Faculty works on the slides that will be captured in the MF process for inclusion in their videos.

Workflow Guidelines

  1. The ID reviews the slide content provided by faculty.
  2. The ID leaves comments on the slides for creative
  3. ID notifies Creative Reviewer that slides are ready in 2b. Art Slides Content Review.
  4. ID schedules video shoot

Who to Tag if You Need More Info

  • IDD on what is appropriate content and development process
  • Art Direction Specialist for any creative-related questions
  • Who Defines Dates?
  • Initial date is set with a predecessor: when the Prepare Talking Points task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID keeps dates and statuses updated

Common Mistakes/Confusion

Talking Points vs. Multi-feed Slides

  • Generally, talking points are the slides faculty will see in the teleprompter. They are used to guide the faculty’s presentation
  • Multi-feed slides are the slides that will be captured that the faculty wants to embed with the finished video
  • Not every multi-feed slide uses both, many do not. Consult with the IDD and video team about how to approach the content and what may be needed.
For Multifeed Best Visual Practices: https://knowledge.ecornell.com/article/45k9f4iauu-multifeed-best-visual-process

2b. Art Slides Content Review

Basic Task Description

Art Direction Specialist reviews the slide drafts to see what graphics are needed along with assessing if more time is needed for styling.

Workflow Guidelines

  1. ID provides draft along with planned shoot dates
  2. ID leaves a comment to the ADS letting them know content is ready for review
  3. ADS reviews slides and reaches out to ID about any questions / timelines
  4. ADS lets the ILL coordinator know that the 3. Edit/Clean-up Slides has been completed and ready for allocating out.

Who to Tag if You Need More Info

ID should reach out to ADS about any creative questions, timeline, or alternative solutions

ADS should reach out to ID about any content questions or deadlines.

Who Defines Dates?

  • Initial date is set with a predecessor: when the Create Art Slides task is complete.
  • ADS marks task as done and updates the date with completion date.

3. Edit/Clean-up Slides (Non-Coding) (GD)

Basic Task Description

ID and GD work together to ensure MF slides have the right look and feel for eC styles and video/online learning. If a GD is not needed to work on this task, this can be marked as N/A.

Workflow Guidelines

  1. ID facilitates the task.
  2. ID marks the task To Do and tags GD Coordinator to assign to a GD
  3. GD reviews/revises the slides as needed
  4. GD sets the status as Ready for Review and tags the ID that the slides are ready
  5. ID reviews revised slides. If needed, consults with faculty on changes.
  6. ID and GD work together to complete any revisions
  7. ID marks the task Done when the ID has “approved” the slides (and if necessary, has obtained faculty approval).

Who to Tag if You Need More Info

IDD on process or if there are questions about faculty expectations vs. eC styles

Who Defines Dates?

  • Initial date is set with a predecessor: when the Create Multi-Feed Slides task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID keeps dates and statuses updated

Common Mistakes/Confusion

  • The Edit/Clean-up Slides task is a task that can be done by a GD or an ILL or both. That's why there are two separate tasks in case both assignees are needed. If one of the task is not needed (for example, the GD task), it can be marked as N/A.

3. Edit/Clean-up Slides (Non-Coding) (ILL)

Basic Task Description

ID and ILL work together to ensure MF slides have the right look and feel for eC styles and video/online learning. If an ILL is not needed to work on this task, this can be marked as N/A.

Workflow Guidelines

  1. ID facilitates the task.
  2. ID marks the task To Do and tags ILL Coordinator to assign to a ILL
  3. ILL reviews/revises the slides as needed
  4. ILL sets the status as Ready for Review and tags the ID that the slides are ready
  5. ID reviews revised slides. If needed, consults with faculty on changes.
  6. ID and ILL work together to complete any revisions
  7. ID marks the task Done when the ID has “approved” the slides (and if necessary, has obtained faculty approval).

Who to Tag if You Need More Info

IDD on process or if there are questions about faculty expectations vs. eC styles

Who Defines Dates?

  • Initial date is set with a predecessor: when the Create Multi-Feed Slides task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID keeps dates and statuses updated

Common Mistakes/Confusion

  • The Edit/Clean-up Slides task is a task that can be done by a GD or an ILL or both. That's why there are two separate tasks in case both assignees are needed. If one of the task is not needed (for example, the ILL task), it can be marked as N/A.

3. Edit/Clean-up Slides/Software (Coding/Software/Spreadsheet) (STEM only)

Basic Task Description

The technical lead reviews the MF slides for technical accuracy.

Workflow Guidelines

  1. ID initiates the task by:
    1. Updating the assignee with the correct TL
    2. Marking the task To Do
    3. Tagging the TL in comments to get the review started
  2. TL reviews the slides for technical accuracy
  3. Depending on TL involvement with project to-date, the TL and/or ID will discuss any concerns with the faculty
  4. TL finalizes slides (incorporating ID and faculty feedback)
  5. TL marks the task Done and notifies ID via tag in comments.

Who to Tag if You Need More Info

ID or Tech Lead (depending on the question)

Who Defines Dates?

  • Initial date is set with a predecessor: when the Create Multi-Feed Slides task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID and TL keeps dates and statuses updated
  • Date extensions must be agreed upon between ID and TL (Tech Lead)

4. Multi-Feed Creative Review

Basic Task Description

The Art Direction Specialist completes a Creative Review of the Non-Coding art slides.

Workflow Guidelines

  1. GD/ILL initiates the task by:
    1. Updating the assignee with the ADS
    2. Marking the task To Do
    3. Tagging the ADS in comments to get the review started
  2. ADS reviews the content
  3. ADS makes note of any specific concerns that may require faculty consultation and tags ID
  4. ADS finalizes slides (incorporating ID and faculty feedback)
  5. ADS marks the task Done and notifies ID via tag in comments.

Who to Tag if You Need More Info

ADS on questions about creative feedback

Who Defines Dates?

  • Initial date is set with a predecessor: when the Edit Multi-Feed Slides tasks (STEM and NON STEM) are complete.
  • ID can manually reset start date as needed (remove predecessors)
  • ID and ADS keeps dates and statuses updated
  • Date extensions must be agreed upon between ID and AD

Common Mistakes/Confusion

  • The GD or the ILL working on the art slides is the one to initiate this task.

5. Review Slides

Basic Task Description

The ID reviews the art slides styled by either GD/ILL. The GD/ILL makes any changes based on ID feedback.

Workflow Guidelines

  1. GD/ILL shares link to the art slides for ID to review
  2. ID reviews slides and leaves feedback via comments
  3. GD/ILL makes changes until all approved.

Who to Tag if You Need More Info

ID for any clarification on feedback.

Who Defines Dates?

  • Initial date is set with a predecessor: when the Multi-Feed Creative Review is marked as done.
  • ID can manually reset start date as needed (remove predecessors)
  • ID and ADS keeps dates and statuses updated
  • Date extensions must be agreed upon between ID and GD/ILL

6. Conduct Prep Shoot (if needed)

Basic Task Description

  • Studio is scheduled before the first official shoot takes place to give faculty opportunity to practice the multifeed capture process.
  • The VP will give tour of studio and overview of process, and the faculty will practice the video/MF process

Workflow Guidelines

  1. ID schedules time for faculty in the studio, approximately 60-90 minutes
  2. The task is marked Planned until the date of the session and then marked Completed when the session is complete.

Who to Tag if You Need More Info

Video Production Manager

Who Defines Dates?

  • The initial date is set with a predecessor of Review Slides, BUT, it can be scheduled earlier.
  • ID can manually reset start date as needed (remove predecessors)
  • ID keeps dates and statuses updated

Common Mistakes/Confusion

If practice session is needed before the Review Slides task is completed (and this is ok), ensure the faculty has 1-2 video clips prepared to ensure they can really test the video process. Their experience in the video practice session can inform their final edits and plans for how they will present.

7. Conduct Video Shoot/s

Basic Task Description

Video content for course is captured using multifeed studio setup

Workflow Guidelines

  1. ID enters the date of the session as the start/due dates
  2. The task is marked Planned until the date of the session and then marked Completed when the session is complete.

Who to Tag if You Need More Info

Video producer allocated to the shoot

For handling multiple Video Shoots, please duplicate the 7. Conduct Video Shoot task. The initial will be for handling the first Video Shoot. Any subsequent video shoots will need to have the 7. Conduct Video Shoot task duplicated by the ID. Please reach out to the Creative Operations Lead if task has not been duplicated.

8a. Editor Collab Meeting

Basic Task Description

ID/IDA and allocated editor meet to discuss details of edits and establish workflow

Workflow Guidelines

  1. ID and editor have discussion to go over any specific workflows and collaborate on V1 videos

Who to Tag if You Need More Info

Video producer allocated to the shoot

8b. Multi-Feed Video Processing (V1 Cut)

Basic Task Description

Editor creates and uploads first version of content for ID/faculty review, including multicam cuts

Workflow Guidelines

  1. Videos are uploaded to Kaltura and FrameIO. CPT is updated with generated Kaltura IDs. 
  2. Editor tags ID in task with included FrameIO link for review
  3. VP/Editor - Marks the task Done when complete

Who to Tag if You Need More Info

Video editor allocated to the project

Who Defines Dates?

  • Initial date is set with a predecessor: when the Conduct Video Shoot/s task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID keeps dates and statuses updated

Common Mistakes/Confusion

Link for the FrameIO review playlist will be posted in the Wrike task by editor

9a. Review V1 and Add Notes in FrameIO

Basic Task Description

ID makes notes in FrameIO for revision to be made by assigned editor

Workflow Guidelines

  1. VP marks task to do, assigns it to ID, and notifies the ID with an @Mention in the task comments that it is ready.
  2. ID marks the task In Progress once they start
  3. Marks task Done when all videos have been reviewed and transitions to task 9b. Multi-feed Editor Revisions

Who to Tag if You Need More Info

  • Video editor allocated to the project
  • ID lead on project

Who Defines Dates?

  • Initial date is set with a predecessor: when the Multi-Feed Video Processing task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID keeps dates and statuses updated

9b. Multi-Feed Editor Revisions

Basic Task Description

Editor completes any revisions indicated by the ID for content videos

Workflow Guidelines

  1. ID marks task To Do, assigns Editor, and tags the editor with an @Mention in the task comments.
  2. Editor proceeds to task "9c. Multi-Feed Review/Approve"

Who to Tag if You Need More Info

Video editor allocated to the project

Who Defines Dates?

  • Initial date is set with a predecessor: when the Multi-Feed Video Processing task is complete.
  • ID / Editor can manually reset start date as needed (remove predecessor)
  • Editor keeps dates and statuses up-to-date

9c. Multi-Feed Review/Approve

Basic Task Description

This is the final iterative process to finalize the videos. Editor and ID use To Do and Ready for Review statuses plus careful use of @ mention.

Workflow Guidelines

  1. Editor adds ID as an assignee, sets the task status to To Do, and hands off the task to the ID with an @ mention.
  2. ID and Editor hand the task back and forth with status updates and @ mentions in task comments.
  3. Task is Done when ID (and faculty as needed) approve all videos.

Who Defines Dates?

  • Initial date is set with a predecessor: when the Multi-Feed Editor Revisions task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID and Editor work together to keep dates and statuses up-to-date

9d. Upload Final Videos to Kaltura

Basic Task Description

Editor uploads all final versions of completed videos to Kaltura

Workflow Guidelines

  1. ID marks task To Do, assigns editor, and tags the editor via @ mention in Comments.
  2. Editor marks the task In Progress and then Done when complete
  3. Editor proceeds to task 9e. Source Replace and Add Thumbnails

Who to Tag if You Need More Info

  • Media management video producer 

Who Defines Dates?

  • Initial date is set with a predecessor: when the Multi-Feed Review/Approve task is complete.
  • ID can manually reset start date as needed (remove predecessor)
  • ID and Editor work together to keep dates and statuses up-to-date

How did we do?

The Multi-Feed Video Process

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