Table of Contents

OD Updates Process

Jason Carroll Updated by Jason Carroll

Introduction

This document describes the process for updating the OD lessons of courses that have been updated.

For the OD update process, depending on the extent of the updates, you will either make your updates directly in the current -M and Live OD lessons (minimal updates), or, (for extensive updates), you will create new OD -M lessons using the OD lesson bot.

In both scenarios of extensive or minimal updates, you will update the Live lessons with new content on the date of the OD launch - date will be provided by the OD Admin, Kim Smith.

Initial Steps

Follow these initial steps for ALL updates.

Schedule a meeting with Michelle Wescott to discuss the updates. Bring the following answers to that meeting:

  1. Indicate which of the following updates occurred in the Parent course:
    1. New videos created with new Kaltura codes
    2. Videos updated - Kaltura codes remain the same
    3. Quiz questions changing
    4. BLG content changing
    5. Canvas text updated
    6. Course or module titles changed
    7. Current modules split/divided to create entirely new module(s)
    8. Content added to existing pages
    9. Content removed from existing pages
    10. Pages added in Canvas
    11. Pages removed in Canvas
    12. Other changes not listed above
Based on the information provided in this meeting, Michelle will determine whether you have extensive or minimal edits and how you should proceed. There is no way for you to determine this on your own, so DO NOT skip this step.
  1. After the meeting, Michelle will direct the OD Administrator (Kim Smith) to add your lessons to the OD Updates tracking spreadsheet. For extensive updates, Kim will also rename and move to Archived the current -M lesson.
  2. Once your lessons are added to the OD Updates tracking spreadsheet (Kim will notify you), go into the spreadsheet and do the following:
    1. Review the current parent course title, lesson (child) title, lesson description, lesson objectives and duration - if any of these have changed, strike through the current content and add the updated content in the affected field. 
    2. Indicate via checkbox any changes to quiz, video, and canvas text (beyond fixing typos)
    3. Indicate what date your content will be ready to launch. Readiness is determined by when the updated Parent content will be through QA AND all new OD content has been written (Quizzes and BLG content if that is a planned update)
  3. Evaluate your Parent course to determine if any content is inappropriate for an OD lesson (just as you would if you were developing a new lesson.
  4. In the Wrike task associated with this update use the table to indicate any conversion notes.
    1. Indicate any changes to the existing OD quiz questions.
      1. NOTE: If quizzes need to be updated, you must retain the original question format and structure.
      2. For example, if the original Question 1 is a multiple choice question with answer A as the correct answer and answers B-E as incorrect answers, your new question must also be multiple choice with the correct answer as A and the incorrect answers as B-E.
      3. If the original Question 1 is a multiple response question with answers A and C as the correct answers and answers B, D and E as incorrect answers, your new question must also be a multiple response question with answers A and C as the correct answers and answers B, D and E as incorrect answers.
    2. Download and indicate the need for updating the existing BLG:
      1. BLG can be downloaded using this link structure: https://ecornell.s3.amazonaws.com/content/On-Demand/BLGs/COURSECODEODX.pdf, where you replace the bolded COURSECODE with the actual course code and the bolded X with the OD number as in this example: https://ecornell.s3.amazonaws.com/content/On-Demand/BLGs/CTECH101OD1.pdf
      2. You will need to update the existing BLG if:
        1. BLG is NOT in the current BLG style (if you are not aware of what BLG currently look like, ask your IDA or Kim Smith)
        2. You have changes to the content of the current BLG - indicate your updates in the OD conversion notes tab or document just as you would when writing original OD BLG content.

For MINIMAL Updates

If Michelle has indicated that your changes are minimal complete the following steps:

  1. Ask Kim Smith for the launch date to add to your calendar
  2. If your BLG needs to be updated, use the BLG Builder Bot to create new BLG - these CANNOT be uploaded to S3 until the date provided by Kim Smith (see Step 6)
  3. On the date provided by Kim Smith, update the current -M OD lesson(s) as directed in Wrike.
  4. If there have been text changes beyond minimal corrections of typos, you will need new transcripts. Connect with Kim Smith to create a new transcript.
  5. Once you have a new transcript, update the current Live OD lesson(s) as directed in in Wrike.
  6. Via Wrike, notify Kim Smith that updates are complete
  7. If your BLG was updated, on the date provided by Kim Smith, use the BOT to upload your BLG to S3

For EXTENSIVE Updates

If Michelle has indicated that your changes are extensive and you have completed the Initial Steps above AND the Parent (short course -M) content is through QA, complete the following steps:

  1. Use the OD lesson builder to create new OD lessons for the updated course content - do not use the Quiz builder or Banner Image generator portions of the tool
  2. Copy existing quiz from the newly renamed ARCH OD lesson into each new Dev and update content as needed
    1. NOTE: If quizzes need to be updated, you must retain the original question format and structure. 
    2. For example, if the original Question 1 is a multiple choice question with answer A as the correct answer and answers B-E as incorrect answers, your new question must also be multiple choice with the correct answer as A and the incorrect answers as B-E
    3. If the original Question 1 is a multiple response question with answers A and C as the correct answers and answers B, D and E as incorrect answers, your new question must also be a multiple response question with answers A and C as the correct answers and answers B, D and E as incorrect answers
  3. Copy over the existing banner image file name from the newly renamed ARCH lesson to the new Dev
  4. Run the BLG builder for each lesson:
  • Either let the BLG builder write new questions, or you can copy and paste in the current BLG questions from the existing BLG.
  • Make sure you Save Draft BUT DO NOT EXPORT TO S3.
Update the current Live OD lesson (THIS CAN ONLY BE DONE ON THE DATE PROVIDED BY KIM SMITH):
  1. Update pages:
    1. Navigate to the ABC123ODx live lesson via the Canvas Search Page
    2. Live lessons will have fully numeric SIS IDs. You will know you have the correct Live lesson if its title matches the title of your -M.
    3. Click Pages > View All Pages.
    4. Find the Homepage and select Remove as Front Page
    5. Unpublish and delete all pages in the course.
    6. Click Settings > Import Course Content.
    7. Under the Content Type menu, select Copy a Canvas Course.
    8. In Search for a course, enter ABC123ODx-M to find your updated OD lesson.
    9. Under Content, click the Select specific content radio button.
    10. Click Add to Import Queue
    11. In the Queue, Click Select Content
    12. Click the arrow beside Modules, and click the check box beside the updated OD module you wish to import.
    13. Click the arrow beside Pages, and click the check box beside the Homepage
    14. If the course has ATEs with the most recent build, also click the box beside the Meet the Experts page
    15. Click Select Content
    16. Click Modules and confirm that your new module imported, and delete any extra modules (but not the files under them…)
  2. Update Assignments:
    1. Click Assignments and clear out any extra assignments modules besides the one that says Assignments and has the existing Lesson Quiz in it.
    2. Check Quizzes and delete any imported quiz but NOT the existing Lesson Quiz (you will know it is the quiz that has already been taken because the option to Unpublish it will be grayed-out.)
  3. Double-check in Pages View:
    1. Click Pages > View All Pages
    2. Ensure that the Homepage is marked as the Front Page
    3. In the left Navigation, click Home - this will take you to the Modules view
    4. Verify that the Lesson quiz is in its appropriate place above the Lesson Wrap-up
    5. In the right navigation, click Choose Home Page
    6. Select Pages Front Page  Homepage, then click Save
    7. If the title of your OD lesson has changed, you will need to update the title on the HomePage, but that is driven by Settings. Go to Settings and input the new OD lesson title.
    8. Update current quiz, IF NEEDED:
    9. When writing the new quiz questions, you should have adhered to the current quiz structure and format in the conversion notes. If you did not. DO NOT MAKE ANY CHANGES TO THE QUIZ
    10. If the ID adhered to the current quiz structure, edit each quiz question individually:
      1. Multiple choice question → Multiple choice question
        1. Change the copy in the current Correct Answer to the copy of the new Correct Answer
        2. Change the copy in the current Possible Answers to the copy of the new Possible Answers
        3. Change copy of all feedback to the new feedback
        4. Click Update Question
      2. Multiple response question → Multiple response question
        1. Change the copy in the current Correct Answers to the copy of the new Correct Answers
        2. Change the copy in the current Possible Answers to the copy of the new Possible Answers
        3. Change copy of all feedback to the new feedback
        4. Click Update Question
      3. If a Regrade Options box appears, select Update question without regrading
      4. Click Save
      5. Return to the Home Page, select Student View; Reset Student, and click through the lesson to ensure that the student experience is excellent
  4. In Wrike, tag Kim Smith and indicate that you have updated the Live lessons

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