Combining Live Sessions with Facil Tool

Allison McComb Updated by Allison McComb

Combining Live Sessions with Facil Tool-

There may be times when you have two identical course sections starting the same date and you want to use the same Live Session meetings for each to boost attendance. Avoid this if it seems inappropriate due to expected high attendance numbers. With approval from your PFM, it may be okay to combine sessions.

The basic approach is to setup each course independently and then import the meetings from one course into the other, as described below. Each step below much be done very carefully and methodically.

Steps:

  1. Get approval from your PFM. (Standing approval may be possible in some certificates.)
  2. Run the Live Sessions setup tool on each of the two course sections, selecting the exact same dates and times for each. This will create a set of Zoom meetings in each course and will automatically do the rest of the setup.
  3. Choose one course section as the “source” and be prepared to copy the meeting ID numbers from the meetings in that course section.
  4. In the other course section (the “destination” section), go to the "Live Sessions" page (NOT the “Live Session Information” page”) and make sure you are in the “Upcoming Meetings” tab.
  5. Delete the existing Zoom meetings in the "destination" section.
  6. Next import meetings from the “source” course section by using “Import Meeting”, which can be found by clicking the “triple-dot” menu from the right-hand side. It will prompt you for meeting IDs to import. One at a time, import the meetings from the “source” course section using their meeting IDs, being sure to add dashes in between the sets of numbers, i.e., like this:
    Now both course sections are using the same Zoom meetings.

Update Calendar Entries

The only remaining issue is that importing the meetings has reset the calendar entries in the “destination” course section to have some incorrect information. Resolve this by:

  1. Going to the “destination” course section in Canvas
  2. Clicking the "Facil" button and expanding the "Live Sessions" section.
  3. Clicking the “Refresh Calendar Entries” button.

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